The Online Digital Signature Way

A Digital Signature Blog


Month List

15 November 2017,

Many of our customers have asked us how do you know who signed the document? Who was behind the keyboard?

With security features such as two factor authentications, identification verification and SMS passcode, Secured Signing offers multiple levels of security to identify the signer.

Personalised PKI X509 Digital Signature technology means that once a document has been signed the document content is sealed and any changes to the document it will invalidate the signature.

To provide additional evidence to prove exactly who was behind the keyboard / device during the signing ceremony, we have created video confirmation as an add on feature, this records the person who is signing the document.



So how does video confirmation work?

To enable video confirmation with Secured Signing, you simply tick the box to add video confirmation to the signing process and the signee will be asked to record a video.

It will activate the camera device and will capture a short video of the signer and require unique confirmation gestures to be met. The video has a unique URL link and to watch the video you have to enter a password. These 2 elements are embedded in the document and become part of the document itself.

After signing you can watch the video and compare the person in the video with other forms of identification. Video confirmation provides you with additional evidence to prove the signers identity in case of a dispute.

Digital Signature with Video confirmation provides the strongest digital signature solution in the market. Secured Signing are the first in the world to combines both technologies.

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster



8 November 2017,

There is some confusion regarding the difference between electronic and digital signature technology with people thinking the two are the same thing.  However, the two signature types are different and it is important to understand how, otherwise your business could be exposed to additional risks.




What is an electronic signature?

It is only an image of a signature that can be added to any document. An electronic signature can be copied and pasted and attached to other documents by anyone. An electronic signature doesn’t provide any document security and it doesn’t have a document verification process, or any tracking for changes made to the documents content after signing.

How is digital signature different?

Digital Signature is based on cryptographic technology which offers greater document security and signer authenticity. At Secured Signing we use PKI user based digital signature technology. Each digital signature is unique to the signer and the document, you cannot copy and paste the signature from one document to another.  If any changes are made to the document or the signature after signing is complete, then the signature and documents are invalid.

How does PKI User Base Digital Signature technology work?

1.    Secured Signing issues two personal signing keys for each signer, a secured private key for signing and a public certificate key for signature validation. This means the signer’s identity is embedded in the signature data.

2.    When signing a document in Secured Signing, a unique fingerprint is issued to each document, the signer private key is encrypted to the document, adding the time stamp and signer signature graphical image.

This completes the signing process and seals the document.








How do I know the document has not been tampered with?

You can validate Secured Signing digital signature using any PDF reader.  The reader will decrypt the signature with the signer’s public key, that travelled with the document’s signature data. It will extract the document’s finger print from the signature, recalculate the current document’s finger print and compare with the original signature data, if they are the same the document is valid, if unmatched, the signature is invalid, which means the document’s content has been changed after the document was signed.

Digital Signatures offer you the most secure way to sign documents online.  Providing you with the signer identity, signer integrity and signer intent which are all required for the signature to be recognised as legally binding. This cannot be achieved with an electronic signature.  

With Secured Signing’s trusted digital Signature solution, you will have peace of mind that you are signing digitally in the most secure way. 

As always, if you have specific questions, please get in touch and someone will contact you personally.  

'Til next time

John Webster



General

6 November 2017

Some great new features have been introduced to Secured Signing that make it even easier to collaborate with colleagues, partners and customers. Your folders in Secured Signing can now be shared with your colleagues so you can all see the progress of documents being signed. The integrations to Google Drive, Dropbox, and OneDrive have been enhanced making Secured Signing a seamless part of how you share documents and folders with customers and partners. Let's drill into each new capability in a little more detail.

Creating folders in My Documents is a great way to keep all the documents for a project or customer together and quicker to locate. Folders work across the entire signing workflow so documents will move from Inbox, to In Progress and Signed in the folder they are assigned to. With the introduction of Shared Folders, you can choose to share a folder with one or more of the users in your Secured Signing account or accounts within your Enterprise Plan, allowing them to track the documents in that folder through the signing process. It means everyone in your team can see where things are up to and if people are away unexpectedly, the process doesn't get held up. Select the Share With option in the Folder Menu and choose the people you want to share the folder with. Simple as that!

Google Drive, One Drive,  and Dropbox are popular tools to give everyone in the team access to the documents needed to get the job done. Secured Signing now has complete round trip integration with these services. You can add documents to Secured Signing directly from Google Drive, One Drive, and Dropbox. Using Google Drive, you can send documents for Secured Signing right from Google Docs or Google Drive. You can also connect Google Drive or One Drive or Dropbox as your preferred cloud storage to save your signed documents. It means everyone in the team will have immediate access to the signed document without waiting for you to download it and save it to folder you share with the team. In My Settings, turn on the Preferred Cloud Storage option and choose the location you want to connect to your Secured Signing account.

These great new capabilities make it easy to embed Secured Signing into your collaboration workflow.  Shared Folders in Secured Signing allow teams to work together to get documents signed more quickly and with less effort. Plugging Secured Signing into your Google Drive or Dropbox provides a seamless round trip to add documents to Secured Signing and return signed documents back to the folder you share with customers, partners and colleagues.

Secured Signing customers have access to these handy new capabilities right now. They are available to all Secured Signing accounts, so register for your free account today and try them for yourself.

'Til next time,

John Webster


General

19 September 2017

With the move to the digital age picking up speed, many common and traditional concepts are being flipped on their heads. People and companies are breaking all traditional norms to deliver us new and innovative ways to meet our needs and wants.

We believe that this trend will continue to change our lives, for example many businesses are ditching the ‘desk phone’ and moving into a ‘digital phone’.

Do you think a similar fate is destined for the common signature, we do. As consumers demand for fast, efficient and sustainable solutions, the prerequisite for paper and pen is vanishing. With solutions like Secured Signing, many of our customers have gone paperless and transformed their business practices into digital. This means you can interact with businesses on the go, when it suits you and quickly.

Those businesses that are not considering a change into a digital platform and a digital customer experience are risking being left behind.

At Secured Signing, we don’t only help our customers to remain relevant, but we do the same ourselves, constantly thinking into the future and developing new features. This is how our newest feature Video Confirmation was created. Can you imagine a world where instead of signing your name to authenticate a transaction you will record a video of yourself. With the access to mobile devices and apps like Instagram and snapchat, we are regularly using the camera device to interact with others. We believe, this device can be used to confirm purchases, agreements and proof of identity.

Benefit of Secured Signing’s video verification is the unquestionable authenticity of who is signing or approving a transaction. With our technology, the video forms part of the legal transactions and cannot be changed without invalidating the agreement. This is the most secure method to confirm the identity of the signer.

Check out this quick video showing how video technology is already supporting the signing process

If you want to stay ahead of your competitors, be sure to contact Secured Signing today to discuss how we can work together to transform your business into digital – its smart.

Till next time,

John Webster


General

11th September 2017

Secured Signing has been named in the top 3 best electronic signature solutions currently on the global market.  Adam Marshall from Tech Radar Pro describes Secured Signing as “one-stop digital signatures service to get to the all important dotted line as soon as possible”.

Marshall also writes “We're impressed by the sheer amount of extra services it offers. For example, there's a video confirmation feature where you can identify the signer and prevent any document tampering (if that's a concern). You can invite others to sign and there’s an even option for document negotiation”.

Secured Signing stood out on top for its cost effectiveness compared to Docusign and Adobe eSign. “Secured Signing is more cost effective software than the above two eSignature solutions. We also like that it's easier to customise your package and get better value as you add more users”.

Our ethos is to make our full service suite available for every single customer without charging extra. We know that for all businesses, regardless of industry or size there will come a time or scenario where one of our extra services will be of benefit. For instance, our world first Video Confirmation feature can be used to complete customer due diligence and comply with know your customer regulation (KYC) – this means our customers are completely enabled to run an efficient and paperless business.  

Open a FreeWay account today to try for yourself the best one stop digital signature solution - take out the inconvenience of physically signing paperwork.

Click here to read the full article in Tech Radar - Top 5 best e-signature apps and software solutions

Till next time

Cheers, John


General